New Faculty Step-by-Step Checklist

Step 1: Complete the Human Resources Employee Online Forms in ASU's Onboarding Module 

**All New Hire Employment forms are completed and submitting using the onboarding module (see below). You can also download/view the New Employment Paperwork Packet 

1. Login to the Onboarding Module 

2. Use your AppState email address as your username and the temporary password sent to you from Human Resources with the subject line "Employment Forms- Appalachian State University".  You will then be prompted to create a new password.  

3. Create a new password (be sure to retain this information for future use)

4. Click on the "Needs Attention" tab

5. Review, sign and approve the 18 required forms (see example below)

 HR Onboarding Module

 

Step 2: Obtain Your AppCard (Appointment Required) (University Bookstore, 2nd Floor)

AppCard Office Hours: Monday-Friday 8:00am-4:30pm; Schedule an Appointment 

**Once you click on the link, please make sure you are viewing the Google calendar in Eastern Time before scheduling your appointment. You can hover over each appointment to see the exact time

 

Procedures for submitting AppCard ID Photos Online

1. Using your AppState email address and the subject line "Photo for AppCard", please submit the following information to the AppCard Office email address at appcardoffice@appstate.edu 

  • Full legal name

  • Date of birth

  • Banner ID (please contact Crystal Weisner at weisnercm@appstate.edu if you do not have this information)

  • Photo in .jpg format (see photo submission guidelines below)

Note: Photo must be submitted using our AppState email address. Photos will not be accepted from a personal email account.

Once sent, your photo will go through the approval process. You will receive an email once the photo has been received and entered the approval process. If your photo is not approved, you will be notified by email and must resubmit a new photo. Please make sure to follow the photo submission guidelines below. 

*New employees are issued the AppCard at no additional charge*

 

2. Photo Submission Guidelines

Note: Your ID Card photo must be a current picture of you taken in accordance with the U.S Department of State Passport Standards

Photo requirements:

  • Current color photo within the last 6 months 
  • Must be in .jpg format
  • Image should be 2" x 2" (51mm x 51mm) in high resolution (not grainy, pixelated, or blurry) 
  • Head must be between 1 inch and 1 3/8 inches (25 - 35 mm) from the bottom of the chin to the top of the head
  • Orientation of the photo must be correct (if the photo is sideways it will not be accepted)
  • Solid white background
  • Centered, front view of full face
  • Cropped from just above the top of the head down to the collarbone
  • Bright, clear lighting
  • Eyes open and visible
  • Straight face or smile (no exaggerated faces)
  • If you normally wear prescription glasses, please do so for this photo
  • Head coverings allowed if you wear it daily for religious purposes (full face must be visible & covering cannot obscure hairline or cast shadows on face)

Photos that do not meet requirements:

  • Wearing a hat, sunglasses, or anything that obscures the face
  • Shadows on the face, glare on glasses, or red eye
  • Other visible people or objects in the photo
  • Props or hand gestures
  • Inappropriate expressions
  • Copyrighted images 

 

Step 3: Complete Benefits Forms (*if eligible)

**All permanent, full-time, and three-quarter-time employees (employed for the full academic year) at Appalachian State University are eligible to participate in the benefit programs listed on the HR website. Permanent half-time employees are eligible to participate in the Health Plans by paying the full cost. Tax Sheltered Annuities and the North Carolina Flexible Benefits Plan NCFlex are also available to permanent half-time employees.

 

1. Attend New Employee Orientation with HR (tentative schedule)

 

2. Enroll in The State Health Plan via eEnroll (video)

*Must be completed within 30 days of hire date

Step 4: Obtain Your Parking Pass (Rivers Street Parking Deck)

2021-2022 Registration Opens August 2, 2021 at 10:00am

Please visit the Parking & Transportation webpage for further information. 

Note: Your parking pass will be mailed to your department. To ensure that ASU employees have enough time to obtain their parking pass, ASU Parking & Traffic will not start issuing parking tickets until the very end of August/early September.

 

1. Log into Appalnet using your username (without the @appstate.edu) & password. 

 

2. Click on the "Employee" tab and scroll down to "Parking Registration System"

 

3. Click on "View/Manage Account". 

 

4. Select your permit based on lots available for faculty and staff (Parking Permit Maps). You may register for one parking permit and one carbon neutral offset. Once a permit type is selected, the system will reserve it for fifteen minutes. 

 

5. Click Add Vehicle and enter vehicle information (make sure you have your license plate # handy).

 

6. Click Confirm in the bottom right corner, then click the red Add Permit to Cart button in the bottom right corner to proceed. 

 

7. Enter your Contact Information and click the black Checkout button in the bottom right corner.

 

8. After checkout, you will receive a confirmation email of your registration. Be sure to keep a copy of this for your records!

 

9. Fees (deducted monthly from your paycheck):

  • River Street Parking Deck Permit: $432.00 ($36.00 monthly)
  • Library Deck Permit: $432.00 ($36.00 monthly)
  • Stadium Parking Deck: $432.00 ($36.00 monthly)
  • Surface Lots: $276.00 ($23 monthly)
  • Part-Time Surface Lots: $144.00 per year ($12.00 monthly) 
  • Adjunct Faculty/Part-Time Staff: $144.00/year, $60.00/semester, $24.00/summer